NGO Jobs in Ethiopia Project Management Support Senior Officer at UNOPS

gospopromo, February 11, 2022February 11, 2022

NGO Jobs in Ethiopia Project Management Support Senior Officer at UNOPS:- Search and Find the Current NGO Jobs in Ethiopia, Apply to work as Project Management Support Senior Officer at United Nations Office for Project Services (UNOPS), Key Responsibilities, Experiences.

NGO Jobs in Ethiopia Project Management Support Senior Officer at UNOPS: The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, dedicated to implementing projects for the United Nations system, international financial institutions, governments and other partners around the world. The organization’s global headquarters are located on the United Nations City campus in Copenhagen, Denmark.

UNOPS implements more than $2 billion in peace, security, humanitarian and development projects for its partners each year, and operates in more than 80 countries. Its activities have ranged from managing school construction in Afghanistan, building shelters in Haiti, and purchasing ambulances to support the Ebola response in Liberia.

UNOPS is a member of the United Nations Sustainable Development Group and works closely with the United Nations Development Program (UNDP), the Department of Peace Operations and the World Bank.

Table of Contents

NGO Jobs in Ethiopia Project Management Support Senior Officer at UNOPS

JOB TITTLE: Project Management Support Senior Officer

COMPANY: United Nations Office for Project Services (UNOPS)

JOB TYPE: Full time

LOCATION: Ethiopia

JOB CATEGORY: Development and Project Management

Job Responsibilities:

The Senior Project Management Support Officer will be responsible for, but not limited to, the following:

Project execution
Project monitoring and reporting
Coordination and communication
Knowledge management and innovation
Operational and logistical support
Project execution
Supports the Project Manager in the day-to-day operations of the project, effective management and implementation.
Support the project manager in ensuring adherence to office policies, procedures, rules and regulations in order to implement the project efficiently and make progress.
Support the Project Manager in drafting and preparing project documents, agreements or MOUs, presentations and other formal correspondence in both English and Amharic.
Monitoring project implementation and especially coordination with key stakeholders The project manager is advised accordingly.
Track progress, status, risk, or issue at district or field level and report to and support the Project Manager to take prompt action.
Monitor and record best practices and innovative approaches within UNOPS; Define and display alternative options according to the needs of the activity.
Coordinating and facilitating periodic meetings and field trips for the government, senior management and the donor. It also includes preparatory meeting documents, presentations, and related information.
Manage information flow and oversee change controls, risk registers, and release management; Documenting feedback learned and best practices.
Support the project planning process.
Manage work packages within the project as and when required.
Assist the project manager in monitoring project quality indicators and support monthly assurance tasks.

NGO Jobs in Ethiopia Project Management Support Senior Officer at UNOPS

Finance and Purchasing Management

Support the Project Manager by monitoring budgets, preparing budget and cash flow forecasts and reporting expenditure commitments to ensure deliverables are met.
Review monthly reports and quarterly financial reports in relation to outputs based on work plans and budget forecasts.
Alert the project manager of any financial shortfall and excessive expenses.
Propose a budget review and initiate corrective actions when necessary.
Coordinate vendor communications, meetings, and reports as necessary.
In consultation with relevant stakeholders, assist in the preparation of agreement adjustments and budget revisions when required

2. Project monitoring and reporting

Provide technical input to assist the project manager in preparing project reports and documents.
Prepare scheduled reports, highlight reports and timely update project information database about any changes in stakeholders and relevant departments of the government.
Maintain records of project files and other supporting documents; Maintain the following records: quality record, configuration item records and all other records/records delegated by the project manager.
Support the Project Manager in maintaining the following: (i) the electronic blue file and (ii) the procurement, human resources and financial files as required by OD 12.
Manage the collection, consolidation and analysis of mission-related data.
Assist the project manager in preparing project completion reports and ensuring compliance with contractual obligations.
As directed by the project manager, provide oversight support on project implementation activities as directed by the project manager.
Coordination and communication
Liaise with procurement and logistics units in tracking commitments and payments.
Proactively coordinate / liaise with support units on all administrative matters related to contract administration.
As directed by the Project Manager, liaise with Program Management Office (PMO) team members to complete tasks related to project assurance.
Knowledge management and innovation
Support the compilation of lessons learned according to the specified reporting format.
Contribute to the dissemination and exchange of best practices and lessons learned for planning and knowledge building.
Contribute expertise in tools and techniques.
Operational and logistical support
Assist the project manager in dealing with service providers and consultants and monitoring human resource requirements and related activities under the project;
Assist in preparing Terms of Reference (ToR) for inputs required in projects (individual and corporate consultancy services, procurement of goods and services, organization of training, seminars, etc.), with expert and/or client support as required.
Provide induction briefings to newly hired staff and provide support to consultants in the course of their assignments.
Organize all project and stakeholder meetings as necessary, and keep records of these meetings.
Identify operational, administrative, financial and other bottlenecks that may hinder project delivery, recommend solutions and suggest appropriate remedial actions to the project manager.
Establish and monitor an internal control system for all administrative procedures.
Support the project manager in handling and troubleshooting problems.

NGO Jobs in Ethiopia Project Management Support Senior Officer at UNOPS

Education/Experience/Language Requirements:

Treats all individuals with respect; Responds sensitively to differences and encourages others to do the same. Adheres to organizational and ethical standards. Maintains high levels of trustworthiness. A role model for diversity and inclusion.
Acts as a positive role model who contributes to team spirit. Collaborates and supports the development of others. For
People Managers Only: Serves as a positive leadership model, motivating, directing and inspiring others to succeed, using appropriate leadership styles.
Demonstrates an understanding of the impact of his role on all partners and always puts the ultimate beneficiary first.
Builds and maintains strong external relationships and is a competent partner to others (if relevant to the job).
Competently defines an appropriate course of action for self and/or others to achieve the goal. Procedures get tasks done fully by paying attention to quality in all areas. Sees opportunities and takes the initiative to act on them. We understand that responsible use of resources increases our impact on our beneficiaries.
Open to change and flexible in a fast-paced environment. Effectively adapts special approach to suit changing circumstances or requirements. Reflect on experiences and modify his behavior. Consistent performance even under pressure. Always striving for continuous improvements.
Evaluates data and courses of action to arrive at logical and actionable decisions. He takes an unbiased and rational approach with calculated risks. It applies innovation and creativity to problem solving.
Expresses ideas or facts in a clear, concise and open manner. Communication refers to being considerate of the feelings and needs of others. Actively listens and proactively shares knowledge. He deals with conflict effectively, by overcoming differences of opinion and finding common ground.

NGO Jobs in Ethiopia Project Management Support Senior Officer at UNOPS

MODE OF APPLICATION:

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FOR MORE INFORMATION JUST VISIT https://jobs.unops.org/

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