UN Women Job Opportunity in Tanzania 2022-Executive Associate (RE-Advertised)

Reporting to Country Representative, the Executive Associate is responsible for providing a variety of executive administrative support to the UN Women Country Representative, maintaining full confidentiality in all aspects of assignment and, in close coordination with the Country Office (CO) management and staff, for managing the efficient flow of information and communications to ensure expeditious dissemination of information, timely action and compliance with established deadlines.

The Executive Associate works in close collaboration with UN Women staff, UN Agencies and national authorities to ensure efficient flow of information, actions on instructions, agendas. Also you may check for New 4 Medical Attendants Jobs at CCBRT 2022

Duties and Responsibilities

1. Provide executive support to the UN Women Country Representative

• Manage the UN Women Country Representative’s calendar, and schedule of appointments and meetings;
• Arrange travel and hotel accommodations and other logistics for the UN Women Country Representative;
• Maintain roster of CO contacts; update electronic mailing lists;
• Answer and screen calls for the Country Representative with tact and discretion;
• Manage administrative files on the Country Representative’s mission travel and mission reports;
• Research files, collect information and organize materials to meet the Country Representative’s requests.                          UN Women Job Opportunity in Tanzania

2. Provide administrative support to the UN Women Country Representative

• Undertake the logistical, administrative and financial arrangements, to organize meetings, events, and workshops;
• Organize and attend meetings and events, prepare minutes and summaries;
• Prepare and assemble briefing materials and PowerPoint presentations for the Country Representative for meetings, missions and other key events;
• Organize and monitor the office filing system;
• Follow up with the Country Representative on deadlines and commitments.                                                                                 UN Women Job Opportunity in Tanzania

3. Provide effective communication and information management support to the CO;

• Facilitate flow of information and communication between the UN Women Country Representative’s Office and other units within or outside of UN Women;
• Review, prioritize and route correspondence to and from the UN Women Country Representative; take proactive follow-up action and keep the Country Representative informed;
• Respond to and/or direct inquiries to appropriate units for timely action/response;
• Prepare routine correspondence and interoffice circulars; review documents and reports to ensure spelling, punctuation and format are correct;
• Maintain and organize up to date hard and electronic files for easy access and retrieval; ensure safekeeping of confidential materials;
• Assist in the preparation and finalization of informal translations; act as interpreter as required.

• Facilitate the Country Representative’s interaction with various external partners through written, verbal and electronic communication, and through collaborative and proactive relationships with counterparts and colleagues in partner offices;
• Receive and greet high ranking officials/visitors;
• Ensure protocol matters, receive high ranking visitors/officials, coordinate logistical arrangements related to visits.       UN Women Job Opportunity in Tanzania

• Provide administrative support for effective knowledge management and sharing within the office and other offices/HQs;
• Build and share knowledge and experience related to administrative and operations support.                                                UN Women Job Opportunity in Tanzania

RECOMMENDED

• New Job Vacancy at FAO Tanzania 2022-NGO Jobs in Tanzania

• Current Job Opportunities at UNHCR Tanzania 2022-Assistant Supply Officer

• IT Support and Digital Marketing Analyst Job at First Class Africa 2022

• Timely and quality support to the Country Representative
• Quality presentation of information
• Quality and timely organization of events/ meetings

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies :

• Ability to manage data/schedule, documents, correspondence, reports, and maintain protocol and information flow;
• Good knowledge of administrative rules and regulations;
• Ability to perform work of confidential nature;
• Ability to create, edit and present information in clear format, using appropriate IT functionality;
• Ability to administer administrative processes.

Required Skills and Experience

Education and certification:

• Completion of secondary education is required; Bachelor’s degree in business administration or public administration is an asset.

Experience;

• At least 6 years (Secondary Education) or 3 years (Bachelor Degree) of progressively responsible experience with administrative, secretarial, or programme experience;
• Experience in the use of computer applications and software packages such as Microsoft Office, and web-based management systems
• Experience with the ATLAS system is an asset                                                                                                                                      UN Women Job Opportunity in Tanzania

Language Requirement;

• Fluency in English and Kiswahili is required;
• Knowledge of the other UN official working language is an asset.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

CLICK HERE TO APPLY